MINUTES

DAVIS COUNTY COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION

Regular Meeting

June 15, 2009

UNOFFICIAL

A quorum being present, the regular meeting was called to order by President Marty Owen at 7:00 p.m.

Members Absent:                                            Ken Wuthrich

Superintendent:                                                Sam Miller

Board Secretary/Business Manager:                 Betsy J. Bassett

School administrators present:  Joel Pedersen, Middle School Principal.

Patrons of the district present:  Steve Dent; Stacie Howk; Dan Roberts, Director of Support Services; Wayne VanMersbergen; Julie Miller; Ken Turner; Jeff Ashmore; three representatives of Story Construction Co.; Craig Schwerdtfeger of Struxture Architects; Nancy Clancy; Alan Bodkins; Doug Schock; and Scott Spurgeon of the Bloomfield Democrat.

During the time for public comment, Jeff Ashmore asked school board members to table or deny the proposed new policy regarding student school attendance.  He asked the board to push administrators to work with parents on this matter.  Ken Turner requested the former Southern Iowa Electric Cooperative property be put up for bid instead of the proposed transfer of property regarding the former Bloomfield Ford property.

Rita Grob moved to approve the tentative agenda as follows:

Educational review

Approve consent agenda items

Approve resignation(s) / contract(s)

Update on high school project

Public hearing on selling former administration building, south of high school

Approve Resolution Adopting to Sell Former Administration Building Located on Davis County Community School District’s Property

            Approve insurance coverage for 2009-10

            Approve board policies 500 series and 907.3

Administrative reports

Adjournment

Rob Melvin seconded the motion.  AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

There was no educational review.

Junior Reese moved to approve the consent agenda items as follows:

            Positive comments

            Minutes of regular meeting May 18, 2009 and special meeting May 29, 2009

            Payment of warrants

            Monthly financial reports

Rob Melvin seconded the motion.  AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

Rod Lynch moved to approve the following resignation:

            Carlene Horn                           Drama Coach

Rob Melvin seconded the motion.  AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

Rita Grob moved to approve the following contracts:

            Michelle Williams                   Drama Coach ($1,181.33)

            Chris Becker                           Middle School Girls Basketball Coach ($1,576.76)

            Josh Husted                            High School Boys & Girls Cross Country Coach ($1,969.70)

            Dean Bragg                             Asst. High School Football Coach ($1,969.70)

            Mike Finneran                         High School Head Track Coach ($3,141.08)

Junior Reese seconded the motion.  AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

Larry Dix of Story Construction Co. gave an update on the high school building project.  Construction bids were opened June 2, 2009 and came in 14 percent under the estimated cost.  However, litigation has not allowed the construction bids to be awarded yet, and said bids are good for 30 days.  If it becomes necessary to re-bid, this will cost the district approximately $50,000 in administrative costs, and the bids for the re-bid could come in $300,000-500,000 higher.

Superintendent Miller advised that $200,000 in alternatives could now be included in the project because of the favorable bids received.

A public hearing was held on selling the former administration building located south of the high school.  Superintendent Miller advised that said building took on water damage last summer and other deterioration since then, and the board no longer wanted to have students in that building.  The district received approximately $25,000 in FEMA money, and bids of $5,000-8,000 were received to tear down the building.  The historical society approached the district about buying the building.

Nancy Clancy, a representative of the historical society, stated they want to move the building to the historical complex and then do renovations.  However, due to the hail storm on June 7, 2009, they must wait until they know what that expense will be before they will know if they can afford to buy the building from the district.  She requested a three to four week extension before agreeing to purchase the building.

Ken Turner stated he wanted the building put up for public bid.

No further oral comments were made, and no written objections were received.  The public hearing was closed.

Rita Grob moved to approve the Resolution Adopting to Sell Former Administration Building Located on Davis County Community School District’s Property.  Rob Melvin seconded the motion.   AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

It was agreed to give the historical society two to three weeks to make a decision to purchase the building.  If they do not buy the building then the district should get bids to tear down the building.

Wayne VanMersbergen of VanMersbergen Insurance reviewed the EMC renewal for insurance and answered board member questions.

Junior Reese moved to approve the EMC Insurance renewal for a total cost of $106,496.  Rod Lynch seconded the motion.  AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

Superintendent Miller provided some information regarding the proposed student attendance policy.  The proposed policy has nothing in it regarding DHS and the County Attorney taking assistance money from families.  Administrators want to work with families whose children miss a lot of school, and the proposed policy will allow quicker intervention.  98 percent of students are not affected by this policy.  The County Attorney’s involvement is not always punitive; it can result in a very positive outcome for families who just need some assistance.

Rob Melvin moved to approve the revisions to board policy series 500 and 907.3.  Junior Reese seconded the motion.  AYES-Grob, Knapp, Lynch, Melvin, Owen and Reese.  NAYS-None.  Motion carried.

Administrative Reports:

Joel Pedersen – A meeting was held last week with the company that will install the smart boards.  Sixteen teachers signed up for training on said boards.  Professional development next school year will assist with said training.

Dan Roberts – EMC Insurance has been very good to work with after the hail storm on June 7, 2009.  He is getting a written report on each building.  Most all the vehicles were damaged.  The bid for asbestos removal at the Vo Ag building was $62,000.  That work will start as soon as possible and take about four to six weeks to complete.  He would like to use Edulog along with GPS on buses as an evaluation tool.

Sam Miller – Incoming kindergarten right now is at 90 students, and 70 seniors graduated at the end of the 2008-09 school year.  Kindergarten may need to go to five sections, but he will wait until July before advertising for another teacher.  The new server will accommodate the paperless board meeting program.

There being no further business to come before the board for consideration at this time, upon motion made by Rita Grob and seconded by Susan Knapp, the President declared the meeting adjourned at 8:15 p.m.

                                                                        Betsy J. Bassett

Board Secretary/Business Manager