A quorum being present, the regular meeting was called to order by President Marty Owen at 7:00 p.m.

Members absent:         Susan Knapp

Superintendent:           Sam Miller

School administrators present:  Jeff Graves, high school principal; Joel Pedersen, middle school principal; Linda Perry, elementary school principal; Ryan Woods, assistant high school principal and activities director.

Patrons of the district present:  Dan Roberts, Rick Davidson, Jane Hutchings, Joni Helton, Doug Schock, Jason Lough, Aleta Mikels, Jeff Ashmore, Leah Howk (Ottumwa Courier), Scott Spurgeon (Bloomfield Democrat).

During the time for public comment, Jane Hutchings announced there would be a school board election forum held August 24, 2009 at the middle school at 6:30.  Rick Davidson commended the school board members for going forward with the high school building project.

Rob Melvin moved to approve the tentative agenda as follows:

            Approve consent agenda items

Approve resignation(s) / contracts(s)

            Update on high school building project by Story Construction

            Discuss process for change orders on high school building project

            Annual meeting

            Administrative reports

            Adjournment

Rod Lynch seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese, Wuthrich.  NAYS-None.  Motion carried.

Positive Comments:

Superintendent Miller stated it was good to have everyone back for the beginning of the new school year.  He thanked the maintenance workers for all their hard work getting the buildings ready for the beginning of the year.

Rod Lynch moved to approve the consent agenda items as follows:

            Positive comments

            Minutes of the regular meeting June 15, 2009 and minutes of the special meeting June 17, June 23, July 21 and August 5, 2009

            Payment of warrants

            Monthly financial reports

Junior Reese seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese, Wuthrich.  NAYS-None.  Motion carried.

Junior Reese moved to approve the following contract:

            Mary Lister                             Elementary technology tech ($1,181.33)

Ken Wuthrich seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese, Wuthrich.  NAYS-None.  Motion carried.

Junior Reese moved to approve the following resignation:

            Heather Meyer                        Elementary teacher (at end of 2009-10 school year)

Rod Lynch seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese, Wuthrich.  NAYS-None.  Motion carried.

Larry Dix of Story Construction gave an update on the high school building project.  There have been some problems with the asbestos removal involving the Ag building.  August 20, 2009 is the tentative date for demolishing the Ag building.  Shop drawings and material have been approved by the architect.  Soil testing is ongoing.  The transportation building is down and the footings will be out in a few days.  Excavation is beginning on the east side of the area.

Larry Dix also outlined the usual process for change orders.  A change request is submitted, a summary prepared and the request then accepted or rejected by the construction manager, architect and owner.  Usually a school district appoints someone or a committee to review change requests.  The requests are accumulated and put into a change order that comes before the school board for approval.  Change requests are usually time sensitive and that is why it is recommended the school district appoint a committee to act on the change requests instead of waiting for a school board meeting to approve the requests.  Originally there was $280,000 set aside in the project budget for change orders.  An additional $120,000 has been set aside because of decreased excavation work, the type of brick chosen for the project, a different HVAC system and the overhead doors for the Ag area.

Rod Lynch moved to appoint Marty Owen or Ken Wuthrich, Sam Miller, Dan Roberts and Rick Davidson (as available) for the committee to review change requests regarding the high school building project.  Junior Reese seconded the motion.  AYES-Lynch, Melvin, Owen, Reese, Wuthrich.  NAYS-Grob.  Motion carried.

The Annual Meeting was held.  Rod Lynch moved to approve the recommendation to appoint Betsy J. Bassett as Board Secretary/Business Manager.  Junior Reese seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese and Wuthrich.  NAYS-None.  Motion carried.

Board President Marty Owen administered the oath of office to Betsy J. Bassett, Board Secretary/Business Manager.

Ken Wuthrich moved to approve the following item for the Annual Meeting:

Designation of depository banks and deposit limits:

Community First Bank                       $7,000,000.00

Success Bank                                      $8,000,000.00

Bank of the West                                $2,000,000.00

Rod Lynch seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese and Wuthrich.  NAYS-None.  Motion carried.

Junior Reese moved to approve the following item for the Annual Meeting:

Designation of the Bloomfield Democrat as the newspaper for publications

Rob Melvin seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese and Wuthrich.  NAYS-None.  Motion carried.

Rod Lynch moved to approve the following item for the Annual Meeting:

Appointment of Attorneys Danielle Jess Haindfield and Jim Hanks of Ahlers & Cooney, P.C., as negotiators for the School Board

Ken Wuthrich seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese and Wuthrich.  NAYS-None.  Motion carried.

Junior Reese moved to approve the following item for the Annual Meeting:

Appointment of Rick Lynch of Lynch Law Office and the law firm of Ahlers & Cooney, P.C., as school attorneys

Rob Melvin seconded the motion.  AYES-Grob, Lynch, Melvin, Owen, Reese and Wuthrich.  NAYS-None.  Motion carried.

Administrative Reports:

Jeff Graves – Ryan Woods hit the door running as the new assistant high school principal and activities director.  High school teacher Joe Rasmussen is researching the sports history of Davis County in order to write a book, and he would appreciate any information.  Great Prairie AEA made a new sign for the high school concession area.  Orientation for incoming freshman will be held the evening of August 18.  During the teacher meeting they reviewed the CD of the 2008-09 high school activities that was prepared by Alex Kuberski.

Ryan Woods – He talked with Great Prairie AEA representatives about core curriculum work.  He met with coaches and activity sponsors earlier that day.  Joyce Sample, the secretary for the activities office, has been and will continue to be a great help to him throughout his first year.

Joel Pedersen – The middle school faculty meeting today was exciting.  He appreciates the maintenance work done at the middle school.

Linda Perry – The enrollment count at the elementary school is changing up and down daily.  The four year old preschool is filling up.  Summer school was great.  She is hearing parents say their children are excited about new teachers and the new school year.

Dan Roberts – Trial bus run will be August 18.  He had a meeting with bus drivers that day.  The district is applying for a USDA revolving loan in the amount of $360,000 to make improvements at the new transportation site.  The corrections for the fire marshal have been completed at the interim Ag location.  He is still in contact with the EMC Insurance adjuster regarding damages related to the June hail storm.

Jason Lough – For a week in July he attended the conference for the Association of Building Maintenance and Building Engineers.  The first year he attended the basic refrigeration session.  This past summer he attended the session on facility management that covered air quality, preventive maintenance and cost savings.  In addition to learning a lot of information, he made some good contacts with other people in his area of work.

Sam Miller – Ongoing training is essential for all district employees.  He and the other administrators attended the SAI conference last week.  Anne Morgan will send board members an email with a summary of the Annual Yearly Progress (AYP) report.  In fiscal year 2009 the elementary school did not meet the trajectory in one of its subgroups and as a result is on the watch list for fiscal year 2010.  All the subgroups must meet the same standards as the main group, and there must be at least 30 students in a subgroup.  The high school and elementary school do not meet the 30 student subgroup requirement for Special Education students, but the middle school has 32 students in the Special Education subgroup.  As a result, the middle school is on the watch list for fiscal year 2010.  Junior Reese has been the delegate to the IASB Convention for the last several years.  Since he is retiring from the school board, Superintendent Miller asked board members to be thinking about a delegate replacement.  The new district server will allow a paperless board meeting system, and the technology director is researching different programs.  Reorganization will be done at the September board meeting.

There being no further business to come before the board for consideration at this time, upon motion made by Rob Melvin and seconded by Rod Lynch, the President declared the meeting adjourned at 8:37 p.m.

                                                                        Betsy J. Bassett

                                                                        Board Secretary/Business Manager